Job Title: Office Administrator
Reports to: Operations Manager
Hours: Full-time (35 hours/week)
Salary: $22-$25/hour based on experience and qualifications
Peninsula United Church (PUC) is a dynamic, welcoming, and affirming congregation committed to faith, service, and engagement in the wider community. We are seeking a detail-oriented, warm, and highly organized Office Administrator to support the day-to-day functioning of our church office.
Reporting to the Operations Manager, the Office Administrator serves as the first point of contact for visitors and callers, supports communications and scheduling, and ensures administrative readiness for weekly worship services and church events. This role is part administrative support and part front-office hospitality, vital to the smooth functioning of our ministry and programs.
Key Responsibilities:
Reception & Communication
- Greet and assist visitors in a friendly, professional manner
- Answer and direct phone calls, take messages, and respond to general inquiries
- Monitor the office email inbox and respond or redirect messages appropriately
- Maintain a welcoming, organized, and hospitable reception area
Worship & Communications Support
- Produce weekly Sunday worship materials
- Collaborate with the ministry and music team to ensure service materials are complete and accurate
- Distribute weekly church-wide email communications
- Upload weekly worship bulletins, sermons, and events to the church website
- Support seasonal and special service preparations
Administrative Support
- Help manage church calendar and coordinate space-use requests from ministry groups and renters
- Maintain accurate digital and paper records and filing systems
- Monitor and restock office supplies and manage basic office equipment
- Assist with organizing and preparing for meetings, including room bookings, materials, and refreshments as needed
- Support the Operations Manager and Minister with special projects and ongoing administrative needs
Qualifications & Skills:
- Post-secondary education in Office Administration or related field, or equivalent experience
- At least 2 years of administrative/reception experience in a church, non-profit, or small office setting
- Proficiency in Microsoft Office (Word, Excel, Outlook), and general comfort with web-based tools
- Excellent written and verbal English communication skills
- Strong interpersonal skills: welcoming, discreet, compassionate, and tactful
- Strong organizational and time management skills; ability to manage multiple priorities independently
- Ability to learn and use online platforms (e.g., Constant Contact, website CMS, Canva)
- Willingness to work collaboratively with church staff and volunteers
- Sensitivity to confidentiality and understanding of professional boundaries
Other Requirements:
- Receipt of a satisfactory Level II Criminal Record Check (vulnerable sector), upon offer of employment.
- Compliance with any current health and safety protocols.
- Occasional flexibility in schedule may be required during peak seasons (e.g., Christmas, Easter).
Compensation & Benefits
- Hourly Wage: $22-$25/hour, commensurate with experience and qualifications
- Hours: Full-time (35 hours/week), generally Monday to Friday, with flexibility during high-demand
seasons - Vacation & Statutory Holidays: As outlined in the B.C. Employment Standards Act
- Extended Health & Pension Plan: Eligible for the United Church of Canada’s group benefits program (including extended health, dental, pension, and more) after 3 months of continuous employment
- Work Environment: Join a welcoming, affirming, and supportive staff team where your work makes a meaningful difference in the life of the church and the wider community
- Location: On-site at our 24th Avenue office in South Surrey
How to Apply:
Please submit your résumé and a brief cover letter outlining your interest in the position and how your
experience aligns with the role to Sonia Sandhu at operations@peninsulaunited.com. Applications will be reviewed on a rolling basis until the position is filled.
Peninsula United Church is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.